Your Deadline Hawk
The Deadline Hawk
“I watch every deadline on every case. The Thompson lien was due in 48 hours — I caught it. Nobody asked me to.”
Hire me — book a discovery call
Does this sound familiar?
Deadline management is the highest-stakes, lowest-glamour job at any PI firm. Everyone knows a missed deadline can be catastrophic — but the tracking is still a spreadsheet, a calendar reminder, and someone's memory.
“We missed a lien deadline last month — it cost us $40,000 and a very difficult conversation with the client”
“I spend every Monday morning manually checking statute dates across 140+ active cases”
“I can't take vacation without worrying something will slip — and I haven't taken a real week off in two years”
“Our 'system' is a shared Google Sheet that three people update inconsistently”
“We had a near-miss on a statute of limitations last quarter — caught it with two days to spare by accident”
“Provider follow-ups are the worst — we send a records request and then forget to chase it for weeks”
Here's what I do.
Every deadline on every case, watched continuously
I monitor statutes of limitations, lien response windows, discovery deadlines, filing dates, and provider follow-ups across your entire caseload. Alerts fire at configurable intervals — 30, 14, 7, and 2 days out. Nothing relies on someone remembering to check a spreadsheet.
Monitor every lien date, statute deadline, and court filing window across all active cases
Alert assigned attorneys at configurable intervals: 30, 14, 7, 2, and 1 day before due
Track provider response windows and auto-escalate stale records requests
Cross-reference deadline dates against case type and jurisdiction rules for consistency
When things get complicated
Flag deadline inconsistencies — wrong statute period for the case type or jurisdiction
Handle tolling agreements and extensions with adjusted alert schedules
Escalate to firm leadership when an assigned attorney hasn't acknowledged a critical alert
Generate monthly deadline health report: upcoming, overdue, acknowledged, resolved
✓ Alert set · ✓ Attorney notified
6 seconds
Here's what my report looks like.
Weekly ROI Report
Week of Feb 17, 2026
Common questions
Can AI track legal deadlines and statutes of limitations?
Yes. LeAP's Deadline Hawk monitors every deadline type in your practice — statutes of limitations, lien response windows, discovery deadlines, filing dates, and provider follow-up windows. Deadlines are pulled directly from your CMS and cross-referenced against jurisdiction-specific rules. Alerts fire automatically at intervals you configure.
How does automated deadline tracking prevent malpractice risk?
23% of legal malpractice claims involve a missed deadline. The Deadline Hawk eliminates reliance on manual tracking by monitoring your CMS continuously and alerting assigned attorneys at multiple intervals before each due date. If an attorney doesn't acknowledge a critical alert, it escalates to firm leadership. Every alert and response is logged for the audit trail.
What types of legal deadlines can AI monitor?
Statutes of limitations, medical lien response windows, discovery deadlines, court filing dates, provider records request follow-ups, tolling agreement expirations, and any custom deadline type you define in your CMS. If it has a date and a consequence for missing it, the Hawk watches it.
How far in advance does the AI alert attorneys about deadlines?
Alert intervals are fully configurable per deadline type. Default schedule: 30, 14, 7, and 2 days before due. Lien deadlines get tighter windows: 14, 7, 3, and 1 day. Critical deadlines can trigger daily reminders in the final week. You set the rules during onboarding.
Can AI track deadlines across multiple case management systems?
Yes. For MSO clients managing multiple firms, the Deadline Hawk monitors deadlines across all CMS instances in your portfolio and reports centrally. Each firm's deadline rules are configured independently, but the portfolio-level dashboard gives your ops team visibility across everything.
What happens when a deadline in the CMS looks wrong?
I cross-reference deadline dates against case type and jurisdiction rules. If a statute period doesn't match — for example, a 2-year statute entered on a case type that should be 3 years — I flag it for attorney review before it becomes a problem. Better to question a correct date than miss an incorrect one.
How much time does automated deadline tracking save?
Firms using manual deadline tracking typically spend 4-8 hours per week checking and updating spreadsheets or calendar systems. The Deadline Hawk eliminates that entirely while providing more reliable coverage. For a firm with 100+ active cases, that's 200-400 hours per year redirected to billable work.
Ready to hire me?
Book a discovery call. I'll show you exactly what I'd do in your firm.
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